SFEPI — Terms of Use

1. Introduction and Acceptance

Welcome to SFEPI (the "Platform").

The Platform is operated for the Society of Feline Enthusiasts of the Philippines, Inc. ("SFEPI," "the Club," "we," "our," or "us") to support the administration of feline club membership, cattery records, registered cats, pedigrees, and related services.

SFEPI is listed as a Full Member of the World Cat Federation (WCF) under club code PH-0375. Its official WCF membership listing may be referenced through https://wcf.de/en/full-members/.

The SFEPI platform is administered by SFEPI and is not represented as a system independently owned or operated by the World Cat Federation.

These Terms of Use govern the use of the Platform by registered users, club members, breeders, cattery owners, authorized representatives, management officers, administrators, and public visitors.

By accessing or using the Platform, users agree to comply with the applicable provisions of these Terms and the policies governing the services they use.

Where explicit acceptance is required, the Platform may ask users to acknowledge the applicable version of these Terms electronically.

Users who do not agree to the Terms should refrain from using the affected services and may contact SFEPI regarding available alternatives or statutory rights.

2. Purpose and Scope of the Platform

The SFEPI platform is primarily designed as a feline club management and registry platform.

Its principal functions include:

• Administration of club membership applications, records, and standing.
• Registration and management of recognized catteries.
• Recording of cattery ownership and co-ownership relationships.
• Registration and maintenance of feline identity and pedigree records.
• Recording of ancestry, lineage, mating reports, litters, and ownership transfers.
• Processing of requests for pedigrees, certificates, and related registry services.
• Publication of eligible public registry information.
• Verification of selected records using permanent online identifiers and QR codes.
• Management of announcements, club communications, and associated services.
• Authorized administrative record correction and maintenance of operational audit histories.

The Platform is intended to support accurate and consistent club operations. It does not replace the applicable rules, decisions, or lawful authority of SFEPI, the World Cat Federation, or relevant public regulatory bodies.

Additional features may be introduced, modified, or withdrawn subject to applicable notice and Club policy.

3. Authentication, Accounts, and User Identity

Users may access selected public services without authentication.

Access to protected features requires an authorized account.

The Platform may use passwordless authentication through a one-time verification code delivered to the user's registered email address.

Users are responsible for maintaining access to their email accounts and protecting their verification codes from unauthorized persons.

A successful login establishes an authenticated system identity. It does not automatically establish:

• Official SFEPI club membership.
• Active membership standing.
• Ownership of a registered cattery.
• Ownership of a registered cat.
• Authority to act on behalf of another person.
• Administrative privileges.

Account identity, club membership, cattery relationships, and system permissions are maintained as separate records.

Users must not impersonate another person, share authentication codes, or attempt to obtain unauthorized access.

SFEPI may investigate suspicious activity and restrict access where reasonably necessary to protect the Platform, subject to applicable law and Club procedures.

4. Club Membership and Standing

Official SFEPI membership is determined by the Club's applicable membership policies and verified registry records.

Creating an account or submitting a membership application does not guarantee acceptance into the Club.

Membership applications, standing, official identifiers, and any applicable membership fees are governed by the terms disclosed during the relevant application or renewal process.

Under the current SFEPI membership arrangement, the standard membership plan is for a twenty-year period with a membership fee of PHP 5,000, subject to the applicable published membership terms and any duly approved future changes.

The Platform does not impose a recurring annual club membership fee under this arrangement.

Membership validity and recognition are subject to the Club's adopted rules, eligibility criteria, and authorized administrative determinations.

The Platform may display membership information to the authenticated member and authorized management.

Limited membership information may be displayed publicly according to publication settings and applicable privacy controls.

Private membership identifiers, payment documents, administrative notes, and other restricted information are not intended for general public disclosure.

5. Cattery Registration and Ownership

The Platform maintains records of recognized catteries and their authorized relationships with members.

Under the current SFEPI configuration, a cattery may have one Primary Owner and up to two authorized Co-owners.

Cattery-level permissions are determined by verified relationships and approved permission profiles.

Being associated with a cattery does not automatically grant unlimited authority to:

• Change its official registration information.
• Transfer ownership of registered cats.
• Modify another owner's membership.
• Issue or alter official pedigree certificates.
• Assign administrative system roles.

Cattery ownership, registration, and co-ownership disputes may require supporting documentation and review by authorized Club management.

WCF cattery registration identifiers and SFEPI membership identifiers are distinct records and must not be treated as interchangeable.

Changes in ownership or authorized relationships must follow the applicable Club procedures.

6. Cat Registration, Identity, and Pedigree Records

The Platform supports the registration and maintenance of feline identity, ancestry, and pedigree information.

Submitted cat information may include names, breed, color, sex, date of birth, registration identifiers, lineage, ownership relationships, photographs, and supporting certificates.

Applicants and authorized representatives are responsible for providing accurate information and authentic supporting documents to the best of their knowledge.

Submission of information does not automatically establish its accuracy, pedigree eligibility, ownership, or acceptance by a feline governing organization.

SFEPI may validate submitted information, request corrections, or decline transactions according to applicable Club and registry rules.

The Platform may retain historical ownership and lineage records where necessary for registry integrity, legitimate administration, and applicable legal obligations.

Official records may be corrected through authorized administrative procedures with supporting reasons and audit histories.

7. Pedigree Requests, Certificates, and Official Documents

The Platform may facilitate the submission, review, preparation, and issuance of pedigree certificates and related registry documents.

Applicants may be required to provide supporting ancestry information, certificates, ownership details, contact information, delivery instructions, and payment evidence.

A submitted request does not constitute approval or guarantee issuance.

Authorized management may review and verify submitted information before creating or issuing official records.

Electronic documents, downloadable PDFs, and printed certificates may contain identifiers or verification references appropriate to the document.

Where original signed, stamped, or physically issued documents are required by applicable Club procedures, an online preview or digital record does not automatically replace that requirement.

The validity of a certificate depends on its actual issuance status, underlying verified records, and applicable Club or governing-body rules.

8. Public Registry and Verification Services

SFEPI may provide public access to selected membership, cattery, cat, and certificate-verification information.

Public records are intended to help users verify eligible registry details and navigate authorized Club information.

The Platform may use permanent public verification identifiers and QR codes to reference specific records.

A QR code or public verification page confirms only the information and status actually returned by the official verification service at the time of access.

A QR code does not, by itself, establish ownership, guarantee that a printed document is authentic, or create additional registry rights.

Public visibility remains subject to applicable privacy settings, publication controls, record restrictions, and lawful administrative decisions.

Public records may be updated when appropriate corrections, transfers, restrictions, or changes in status occur.

Users must not systematically collect, scrape, redistribute, or misuse public registry information in violation of applicable law or these Terms.

9. Cat Photographs and Uploaded Materials

Users and authorized management may upload cat photographs and supporting registry materials for legitimate feline identification and administration.

Users must have the necessary rights or authorization to upload and submit the materials.

Uploaded materials must not be fraudulent, unlawful, misleading, or infringe another person's rights.

Eligible public cat photographs may be selected automatically according to the Platform's approved photo-publication rules.

Authorized owners and management may manually select an eligible photograph, hide the public photograph, or restore automatic selection.

Photographs used for internal identification or restricted registry inspection are not necessarily intended for public display.

Paw Pad identification photographs are not eligible for public profile publication.

Photos of private or restricted cats must remain protected in accordance with applicable publication and access controls.

Users grant SFEPI a limited permission to process, store, display, and reproduce submitted materials as reasonably necessary to operate the authorized registry services, subject to applicable law and privacy rights. Ownership of uploaded content is not transferred merely by uploading it.

10. Payments and Registry Service Transactions

Certain Club services may require payment according to published or separately agreed fees.

The Platform may record requests, payment submissions, proofs of payment, verification status, and administrative acknowledgments.

Uploading a payment screenshot, transaction reference, or other payment proof does not by itself establish receipt of funds.

Payment records are verified only through the applicable authorized process.

Where a payment is disputed, the parties may be required to provide original transaction confirmations or supporting evidence from the relevant payment provider.

Refunds, cancellations, adjustments, processing fees, and service eligibility are governed by the applicable published service terms and Club policies.

The Platform does not independently operate as a bank, payment processor, or financial institution.

11. Software Maintenance and Administrative Financial Records

SFEPI may include restricted administrative functionality for recording software maintenance quotations, service agreements, renewal periods, payments, and supporting financial documents.

These functions are provided for authorized internal management and recordkeeping.

Access is limited to designated officers with the appropriate system permissions.

Maintenance quotations may require explicit management acknowledgment before acceptance.

Partial payments and supporting documents may be recorded and reviewed through authorized procedures.

A recorded quotation acceptance or payment acknowledgment represents the action actually performed by the identified authorized account. It does not imply that funds were received or that independent financial verification occurred unless such verification is separately recorded.

Developer maintenance arrangements are distinct from ordinary SFEPI club membership fees and feline registry transactions.

Any disagreement concerning a maintenance agreement remains subject to the terms of the actual agreement and applicable law.

12. System Purpose and Recordkeeping Disclaimer

The SFEPI platform, operated for the Society of Feline Enthusiasts of the Philippines, Inc. (SFEPI), is primarily designed for the administration and management of feline club operations, including memberships, catteries, cat registrations, pedigrees, and related services.

Any financial records, payment acknowledgments, maintenance agreements, or transaction summaries maintained within the Platform are intended for internal administrative tracking and reference.

SFEPI is not a certified accounting system, independent financial auditing platform, banking service, or substitute for official financial statements, tax documentation, or records issued by the relevant financial institution.

Payment entries and uploaded proofs of payment do not, by themselves, establish that funds have been received. Payments are recognized within the Platform only after verification by an authorized person.

The Platform maintains authorized activity records and audit histories to support accountability, traceability, and record integrity.

Nothing in this statement excludes any legal obligation to preserve or disclose records, or determines whether a particular electronic record may be admissible as evidence under applicable law.

13. Administrative Roles, Permissions, and Accountability

SFEPI uses role-based authorization to control access to administrative functions.

System roles are separate from official Club membership and cattery ownership.

Authorized management and designated personnel may receive administrative privileges appropriate to their duties.

Permissions may include registry review, record corrections, moderation, role management, financial record administration, and other specifically authorized functions.

Authorized users must exercise these privileges only for legitimate Club purposes.

Administrative access does not permit unauthorized alteration, concealment, destruction, or disclosure of protected records.

The Platform may maintain records of administrative actions, including relevant account identifiers, timestamps, changes, and stated reasons.

SFEPI may investigate misuse of administrative privileges and take appropriate corrective action.

14. Accuracy, Corrections, and Historical Records

SFEPI endeavors to maintain accurate and reliable registry information.

However, some information may originate from historical records, earlier systems, user-submitted documents, or administrative migrations.

Legacy records may be incomplete or subject to later verification and correction.

A migrated record does not become independently verified merely because it appears in the new Platform.

Authorized management may correct official registry information according to approved procedures.

The Platform may retain the previous value, revised value, correction reason, responsible account, and date of change to support traceability.

Users should report suspected inaccuracies through the appropriate Club channel.

Requests for correction will be handled under applicable policies, legal requirements, and legitimate registry-integrity needs.

15. Privacy and Personal Data Protection

SFEPI processes personal information necessary for authorized Club administration, account security, registry operations, and associated services.

Personal information may include names, contact details, registered email addresses, membership information, cattery relationships, transaction references, delivery details, and supporting documents.

Access and publication depend on the information's purpose, the user's authorization, applicable publication settings, and legal requirements.

Sensitive administrative information, payment evidence, private documents, and protected records are not intended for unrestricted public access.

SFEPI will implement reasonable organizational, physical, and technical safeguards appropriate to the information being processed.

Users may exercise applicable personal-data rights under Philippine law through the procedures identified in the separate Privacy Policy.

The Privacy Policy should explain the applicable data controller, categories of information, purposes, lawful bases, recipients, retention periods, security measures, and contact information for privacy inquiries.

Nothing in these Terms limits rights granted by applicable data-protection law.

16. Electronic Records, Acknowledgments, and Communications

The Platform may record electronic acknowledgments, administrative approvals, requests, notifications, and transaction histories.

Where an acknowledgment is requested, the Platform may record the authenticated account, applicable document or version, acknowledgment text, and relevant timestamp.

The legal effect of any electronic acknowledgment depends on the applicable law, circumstances, authenticity, and agreed transaction terms.

Users consent to receiving operational communications through the contact channels they provide, subject to applicable communication and privacy laws.

Operational notices may include login codes, request updates, registry notifications, agreement notices, and relevant Club announcements.

17. Prohibited Use

Users must not:

• Access another user's account without authorization.
• Obtain or attempt to obtain administrative privileges improperly.
• Submit deliberately false registry information or fabricated documents.
• Manipulate pedigree, lineage, ownership, or payment records fraudulently.
• Circumvent publication settings, access controls, or private document restrictions.
• Upload malicious software or interfere with Platform availability.
• Misuse public verification tools or falsely represent unissued certificates as official.
• Disclose protected personal or financial information without authorization.
• Use the Platform for activities prohibited by applicable law.

SFEPI may investigate suspected violations and take proportionate action consistent with applicable law, contractual obligations, and Club procedures.

18. Platform Availability, Maintenance, and Changes

SFEPI may undertake scheduled maintenance, security updates, data corrections, and system improvements.

Reasonable efforts will be made to maintain Platform availability and data integrity, but uninterrupted access is not guaranteed.

Temporary interruptions may occur due to system maintenance, network failures, third-party services, security incidents, or events beyond reasonable control.

SFEPI may modify features and operational procedures while respecting applicable obligations and legitimate user rights.

Maintenance arrangements between SFEPI and its technology provider do not automatically determine individual members' access rights.

Expiry or nonpayment of a developer maintenance agreement does not, by itself, authorize automatic suspension of registry access.

19. Intellectual Property and Permitted Use

SFEPI's names, logos, official publications, and registry materials may be protected by applicable intellectual property laws and agreements.

Ownership of the underlying software, source code, and third-party components is determined by the applicable development, licensing, and service agreements, rather than these Terms alone.

Users receive a limited, non-exclusive permission to access and use the Platform for its intended functions, subject to these Terms.

Users may not commercially reproduce, redistribute, or misrepresent protected official materials without the necessary authorization.

20. Limitations and Responsibilities

The Platform is provided to support Club administration and registry services.

SFEPI does not guarantee that every user-submitted or historically migrated record is complete, accurate, or independently verified.

Users remain responsible for the accuracy of submissions made on their behalf.

SFEPI is not responsible for decisions made solely on the basis of incomplete or outdated public information where additional verification is reasonably required, subject to applicable law and any obligations SFEPI cannot lawfully exclude.

Nothing in these Terms excludes liability for fraud, intentional misconduct, gross negligence, or other liability that cannot lawfully be limited.

Any applicable limitation of liability must be interpreted consistently with Philippine law and the Club's enforceable obligations.

21. Complaints, Disputes, and Record Review

Users may raise concerns concerning account access, registry accuracy, ownership records, certificates, publication, or payment administration through SFEPI's designated support channels.

Where appropriate, the Club may request supporting documents, examine audit histories, and refer disputes to authorized management or the applicable governing body.

Disputes relating to software maintenance contracts, personal financial obligations, or third-party payments are governed by the relevant agreements and applicable law.

The Platform's internal records may assist with reviewing an issue, but they do not replace original financial evidence, formal adjudication, or an independent audit when required.

SFEPI will preserve and disclose records where required by applicable law or lawful process.

22. Changes to the Terms

SFEPI may amend these Terms as the Platform evolves, Club policies change, or legal requirements are updated.

Each published version should have an effective date and version identifier.

Material changes should be communicated through an appropriate notice.

Where necessary, users may be required to acknowledge a revised version before continuing to use affected authenticated services.

Previous versions and recorded acknowledgments should be retained according to approved retention policies and legal obligations.

23. Governing Law

These Terms are intended to be governed by the applicable laws of the Republic of the Philippines.

Disputes and remedies remain subject to applicable law, valid agreements, and the jurisdiction of competent courts or authorities.

Nothing in these Terms removes rights or remedies that cannot legally be waived.

24. Contact and Official Inquiries

For questions about the Platform, membership, cattery records, registry corrections, privacy, or these Terms, please contact SFEPI through its designated official channels.

• Organization: Society of Feline Enthusiasts of the Philippines, Inc. (SFEPI)
• Official Platform: SFEPI
• Official Website: https://bestcatbreeder.org
• Official Contact Email: info@wcfsfepi.org
• Primary Contact: Lio Maclang
• WCF Club Code: PH-0375
• World Cat Federation Membership Reference: https://wcf.de/en/full-members/

Privacy-related inquiries may initially be directed to the official contact email pending confirmation of the designated privacy contact or Data Protection Officer.